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BW Productions FAQs

Jun 30

BW Productions FAQs

By BW Production

What is an event management company?

Event management companies in Gauteng are responsible for overseeing the logistics leading up to and during an event. They'll organise the event's requirements, including the caterers, venue, guest invites, and entertainment. They'll ensure you meet all the relevant health and safety standards.

When the event begins, they'll guarantee everything runs smoothly – providing excellent service and a rewarding experience to all your guests.

With the rise of virtual conferences, event companies in Gauteng can even organise virtual live events. However, you'll most commonly find them involved with corporate events, brand activations, weddings, concerts, trade shows, festivals, and ceremonies.

Whatever the important event, you'll find a Gauteng event management company suited to your needs.

What do event companies in Gauteng do?

Pretty much everything! There's an event management company for all occasions. Here at BW Productions, our services are exclusively for corporate events. We create and manage full-service productions, food and beverages, live entertainment, and the venue itself.

We can even plan a company picnic – at a location of your choosing.

The brilliantly talented people at BW Productions have worked on all manner of different events, from chilled experiential brand activations to full-scale concerts involving hundreds of attendees.

When it comes to event management, there's nobody better

Here's a list of all our potential responsibilities:

  • Choosing and booking venues

  • Hiring speakers or entertainment

  • Liaising with outside vendors

  • Health and safety compliance

  • Organising transportation and parking

  • Developing contingency plans

  • Selecting and reserving the caterers

  • Managing crises and situations at the event

  • Monitoring the event

Why hire Gauteng event companies?

Because we handle everything! Why deal with the stress and hassle of organising an event when you can rely on a Gauteng event company ready to do it all.

With our event services, you experience these real benefits:

  1. Reduced costs. Using our preferred vendors and industry contacts, we can organise your event for a lower price than usual. We know where to go to get the best deal – saving you money.

  2. Elegant event design. After years in the industry, we know what looks good. We'll handle all parts of the event design, letting you pick what looks best. We're ready to share our brand expertise, finding fun and innovative ideas to create the best event possible. From exhibitions to entertainment, we guarantee an event your guests will never forget.

  3. Planning event production. Planning an event involves endless organisation: venue, catering, accommodation, guest invites, entertainment, and much more. When you hire an events company based in Gauteng, you hand over all that responsibility to our expert team. We ensure everything is paid, booked, and ready to go – and we even have a plan B when things don't run smoothly.

  4. Something different. Want to organise a concert or event a little out of the ordinary? Want to explore your brand's adventurous ways? – we're ready. With professional conference creators, your guests can celebrate a mind-blowing event for the whole family. Your customers will be talking about it for weeks to come.

What can I expect from an event management company in Gauteng?

At BW Productions, we have a simple 6-step process for event management. (1) You send us an email or give us a call, telling us you'd like an event organising. (2) We go away and begin prepping what's needed for the event. (3) We invite you to a meeting where we'll walk you through the event plan – we'll discuss all the details and take on board your feedback. (4) After we've got your feedback, we'll prepare a final quote. (5) We set to work organising a fun and exciting event to your specifications over the following weeks or months. Before (6) finally launching it, we'll provide on-the-day support from the moment the event begins through to the very end.

It's a simple yet straightforward process – and it works every time.

We also embrace changes in the industry. We can organise virtual live events, and we're proficient at live streaming speakers or other aspects for the audience at home. We know it's important for modern companies to keep all their employees involved – no matter where they are.

What's the difference between event management and event planning?

It's confusing when industry terms are thrown around. Despite being very closely related, event management and event planning are different. Event planners are there solely to "plan" an event, i.e., book the venue, organise the catering, etc. On the other hand, event managers execute the plan before and during the event.

Regardless of these definitions, the terms are often used interchangeably. Indeed, event managers can plan events, and event planners manage events on the day. Some individuals even fulfil both roles.

What to expect on the day?

We'll discuss the specific details prior to the event. When the day finally rolls around, we'll be at the venue to organise any last minute alterations. We ensure deliveries have been made and that everything is on schedule.

We'll be available to meet any requirements or manage anything that doesn't go to plan throughout the day. We're here to support your guests and customers, creating a fun celebration for all to enjoy.

After the event, we'll help support the cleanup efforts and will liaise with you to gather feedback on how you felt the event went. We'll also handle the payment of all vendors and the termination of contracts – where applicable.

In short – we're always there when you need us. In fact, after months of planning, it's exciting to see the event unfold: we never lose our passion for seeing it all in action.